Airport arrivals and departures
Chauffeurs meet flights at JFK, LaGuardia, Newark, Reagan National, Dulles, BWI, DFW, IAH and Austin-Bergstrom with flight tracking and 60 minutes of free wait time on domestic arrivals. See airport transportation.
Roadshows
Roadshow Transportation in New York, New Jersey, DC, Maryland, Virginia & Texas
Roadshow transportation that keeps a multi-meeting investor or sales schedule running to the minute, with one point of contact and a chauffeur who knows the next address.
Updated
- Reservations 24/7
- Quotes within 15 minutes
- 60 min free airport wait
Get a free roadshow quote
We reply with an all-inclusive price, usually within 15 minutes.
Our roadshow transportation is built for the days when a management team has four investor meetings before lunch and a flight at 6pm. We assign one vehicle and one chauffeur per leg, brief them on every address and contact name, and hold the schedule with dispatch watching the clock between stops. A&A Limousine plans the run sheet around your meeting times, not the other way around, so the car is at the curb ten minutes before you are due upstairs.
We run roadshows across New York, New Jersey, Washington DC, Maryland, Virginia and Texas, from Midtown conference rooms and Capitol Hill offices to Dallas and Houston energy offices and Austin cap tables. Teams book luxury sedans for two or three passengers, luxury SUVs for four to seven, and Mercedes Sprinter Vans when the whole group travels together. Pair the roadshow with our corporate limo service for the rest of the week, and every quote is all-inclusive, with gratuity, tolls and fees explained upfront.
Included
What is included in roadshow transportation?
- One point of contact and one dispatch line for the whole roadshow, not a different driver at each stop
- Chauffeurs briefed on every address, floor, contact name and meeting time on the run sheet
- Flight tracking for the inbound and outbound legs, with 60 minutes of free wait time on domestic arrivals
- Vehicles inspected and detailed before every trip, with bottled water and phone chargers on board
- Several vehicles can run under one reservation when the group splits between meetings
- Corporate accounts with monthly billing for teams that run roadshows regularly
- Discretion on request: no names on signs and chauffeurs who do not discuss passengers
- Same-day changes handled by dispatch when a meeting runs long or ends early
Fleet
Which vehicle should you book for a roadshow?
Up to 3 passengersLuxury SedanTwo or three executives moving between Midtown meetings and the airportView vehicle →
Up to 7 passengersLuxury SUVFour to seven people with laptops and luggage for a full day of meetingsView vehicle →
10 to 15 passengersMercedes Sprinter VanThe whole roadshow team traveling together with luggage and presentation materialsView vehicle →
10 to 14 passengersSprinter LimoA larger group that wants to hold a working session between stopsView vehicle →
18 to 30 passengersMini BusA full investor group or sales team of 18 to 30 moving as oneView vehicle →
Planning
How many vehicles does a roadshow need?
Start with the day's meeting count and how many people travel together, then match vehicles to each leg. Most roadshows run one sedan or SUV per executive and a larger vehicle for the analyst or sales team, and a planner can size the full itinerary in one quote. Compare capacities on the fleet page.
| Who is riding | Recommended vehicles | Why it works |
|---|---|---|
| One executive, back-to-back meetings | Luxury sedan | Chauffeur holds the car between stops so the next meeting starts on time. |
| Two to four executives traveling together | Luxury SUV | Room to work and take calls between stops, with luggage space for the trip. |
| Deal team of 10 to 15 with laptops and materials | Mercedes Sprinter Van | Forward-facing captain's chairs, Wi-Fi and USB charging for work between meetings. |
| Investor group of 10 to 14 moving between firms | Sprinter limo | Perimeter seating and standing headroom keep a group together between Midtown stops. |
| Full roadshow team of 18 to 30 | Mini bus | One vehicle and one point of contact for the whole group across a multi-stop day. |
| Multi-city leg with heavy luggage | Charter bus | Under-floor luggage bays and reclining seats for city-to-city moves between markets. |
Pricing
How much does a roadshow cost?
Roadshow transportation is priced by the hour with a minimum block, because the vehicle and chauffeur are reserved for your day rather than released between meetings. When the schedule is a single airport-to-office run, we quote it as a flat point-to-point transfer instead. Every quote is all-inclusive, with gratuity, tolls and fees explained upfront, and you receive it usually within 15 minutes.
| Vehicle | Passengers | Minimum | Price |
|---|---|---|---|
| Luxury Sedan | Up to 3 | 3 hours | Quote in 15 minutes |
| Luxury SUV | Up to 7 | 3 hours | Quote in 15 minutes |
| Mercedes Sprinter Van | 10 to 15 | 3 hours | Quote in 15 minutes |
| Sprinter Limo | 10 to 14 | 3 hours | Quote in 15 minutes |
| Mini Bus | 18 to 30 | 3 hours | Quote in 15 minutes |
Included in every quote: chauffeur gratuity, tolls, fuel and parking. A roadshow that crosses Manhattan at rush hour, adds a late meeting or keeps the chauffeur waiting between stops will price higher than a tight three-stop day in one business district.
Planning your roadshow?
Send your date and venues. We reply with an all-inclusive quote, usually within 15 minutes.
Sample schedule
Sample two-day roadshow schedule
This illustrative schedule follows an executive team through a two-day New York roadshow with six meetings, a working dinner and a flight out. Every roadshow is different, but this is how our planners build a run sheet: confirm each address, add a buffer between stops, and give the chauffeur the meeting order.
- Final schedule confirmed with the reservation teamPlanner confirms addresses, times and the day's contact; chauffeur details sent before pickup
- Pickup at the Midtown hotelLuxury SUV · chauffeur arrives 15 minutes early and holds the car at the curb
- First meeting, Park AvenueLuxury SUV · chauffeur waits nearby and is back at the door before the meeting ends
- Two meetings split across two addressesSecond SUV dispatched · one point of contact keeps both cars on the same schedule
- Working lunch downtownLuxury SUV · car held outside for the 2:30 pm move to the Financial District
- Dinner with investorsMercedes Sprinter Van · team picked up at the hotel and returned after dinner
- Departure for the airportLuxury sedan · flight tracked, curbside drop at LaGuardia or JFK
- Arrival city and afternoon meetingsLuxury sedan on arrival · chauffeur meets the flight and continues the schedule
Times are an example only. Your planner builds your schedule from your meeting addresses, the distance between them and your flight times.
How it works
How does booking work?
- Request a quoteSend the date, the meeting addresses and the times you need to be at each one. We reply with an all-inclusive quote, usually within 15 minutes, and suggest the right vehicle for the group size.
- Confirm the planWe turn your meeting times into a run sheet with pickup times, addresses and contact names, then confirm the vehicle, the schedule and the point of contact in writing.
- Get your chauffeur detailsBefore pickup you receive the chauffeur's name and phone number, and dispatch shares the live schedule with your assistant so every stop stays on time.
- Enjoy the rideOn the day the chauffeur arrives 15 minutes early, follows the run sheet, and dispatch adjusts the next pickup if a meeting runs long or ends early.
Beyond the big day
Rides that surround a roadshow
A roadshow rarely stands alone. These are the trips that usually sit on the same reservation, so one planner keeps every leg on one schedule.
Private aviation arrivals
Roadshow teams on private aircraft land at FBOs outside the commercial terminals. A chauffeur meets the aircraft and drives straight to the first meeting. See FBO airport limo service.
Hourly chauffeur between meetings
When the day runs long or a meeting overruns, an hourly booking keeps the car and chauffeur on standby instead of releasing them. See hourly limo service.
City-to-city legs
Some roadshows move between New York, Washington DC, Philadelphia and Baltimore by car rather than by air, with the team working in the cabin the whole way. See city to city car service.
Evening client events
Dinners, receptions and company events after the last meeting run on the same reservation, with a set return time to the hotel. See corporate event transportation.
Large team moves
When a full deal team or sales force travels together, a Mercedes Sprinter Van or charter bus keeps everyone on one schedule with one point of contact.
Locations
Roadshow Transportation across New York, New Jersey, DC, Maryland, Virginia & Texas
Roadshow Transportation in New York
Roadshow transportation in New York often means moving a management team between Midtown investor meetings, a lunch in the Financial District and an evening session in White Plains or Stamford. We plan routes around the FDR Drive, the West Side Highway and the Long Island Expressway, and we build in buffer for bridge and tunnel delays. Upstate legs to Albany, Buffalo or Rochester use the New York State Thruway and I-90, with rest breaks scheduled between stops. Arrivals come through JFK, LaGuardia, Westchester and Long Island MacArthur, and our A&A Limousine chauffeurs meet the group at baggage claim. Winter snow forecasts can shift a morning pickup, so we confirm times the night before. Venues range from private clubs on Park Avenue to conference centers in Times Square and campuses in the Hudson Valley.
Roadshow Transportation in New Jersey
A New Jersey roadshow might start with a Newark Liberty (EWR) pickup, then a series of meetings in Jersey City, Princeton and the pharmaceutical corridor along Route 1. We know the turnpike and Garden State Parkway traffic patterns and plan around rush hour, and we watch the approach to the Holland and Lincoln tunnels when the day crosses into Manhattan. For a schedule that reaches the Shore, a session in Asbury Park or a dinner in Cape May, we assign a chauffeur who stays with the group all day. Summer beach traffic on the Parkway can add time, so we build in extra minutes. The Mercedes Sprinter Van is popular for its captain's chairs and Wi-Fi, and AA Limo can run two vehicles under one reservation when the group splits.
Roadshow Transportation in Washington, DC
In Washington, DC, a roadshow schedule must account for security zones around the Capitol, the White House and embassies, plus one-way streets and limited loading zones. We plan drop-offs at venues like the Willard InterContinental, the Hay-Adams and the convention center, and we use Reagan National (DCA) and Union Station for arrivals. A chauffeur can wait nearby between meetings, so the group steps out and back without delay. Spring cherry blossom season and major conferences tighten traffic, so we add buffer, and we know the best pickup points in Georgetown and Capitol Hill for evening events. Our A&A Limousine Service team also covers sessions in Arlington and along the K Street corridor, keeping one point of contact across the river.
Roadshow Transportation in Maryland
Maryland roadshows often link Baltimore's Inner Harbor and Harbor East with meetings in Bethesda, Rockville and Silver Spring, then a session at a Columbia or Annapolis campus. We use I-95, I-270 and the Baltimore-Washington Parkway, and we watch for rush-hour backups at the American Legion Bridge. BWI airport transfers are common, and we offer meet-and-greet service at the terminal. In fall, we allow extra time for Naval Academy events in Annapolis and for football weekends in College Park, and we plan Western Maryland legs toward Hagerstown and Frostburg on I-70. A mini bus can keep a larger team together, while sedans handle executive one-on-ones, and A&A Limo can run both under a single reservation.
Roadshow Transportation in Virginia
Virginia roadshows frequently cover the Tysons corridor, Arlington and Alexandria, with Dulles (IAD) as the main gateway for international arrivals. We plan around the Capital Beltway and the Dulles Toll Road, and we know the security protocols at government contractor offices. For a schedule that extends to Richmond, Hampton Roads or Loudoun County, we plan the day in segments and use the Mercedes Sprinter Van for mobile meetings, with I-64 and I-81 covering the longer legs. Virginia wine country tours can be added after hours in Loudoun or Charlottesville. In spring and fall, we monitor weather and traffic for the I-66 corridor, and our A and A Limousine chauffeurs confirm pickup points the day before.
Roadshow Transportation in Texas
Texas roadshows often span Houston, Dallas, Fort Worth, Austin and San Antonio, so we build city-to-city legs on I-35, I-45 and I-10 into the schedule. A typical day might start at Dallas Love Field or DFW, include meetings downtown and in the Galleria area, and end with a dinner in Fort Worth's Sundance Square. In Houston, we use IAH and Hobby and plan around downtown tunnels and rush hour, and West Texas legs toward El Paso run on I-20 and I-10 with rest breaks. Summer heat means we keep vehicles cool and hydrated between stops. For larger teams, a charter bus with Wi-Fi turns travel time into working time, and A&A Transportation can mix a sedan for the executives with a bus for the rest of the group.
See every city we cover on our service areas page.
Checklist
Roadshow Transportation planning checklist
Have these details ready when you request a quote and the reservation team can price the itinerary accurately in one pass.
Every meeting address in order, with the start and end time for each stop.
How many people travel in each car, and whether the group splits during the day.
Hotel addresses for morning pickups and evening returns.
Flight numbers and arrival times for any team members flying in or out.
Which vehicle stays on standby between meetings and which is released.
The name and mobile number of the person who can change the schedule on the day.
Building loading rules, security screening and the best pickup point at each address.
Any special requests, including no names on signs, noted when you book.
Why us
Why book AA Limousines for your roadshow?
6 states
One company and one standard across New York, New Jersey, Washington DC, Maryland, Virginia and Texas, so a multi-city roadshow keeps the same point of contact.
10 vehicle classes
From a 3-passenger luxury sedan to a 56-passenger charter bus, we match the vehicle to each leg, whether it is a solo executive or a full investor group.
15-minute quotes
All-inclusive quotes usually within 15 minutes, with gratuity, tolls and fees explained upfront, so you can build the roadshow budget without surprises.
24/7 dispatch
Reservations and dispatch are staffed around the clock, so a schedule change at 11 pm still reaches a person who can adjust the next morning's pickup.
FAQs
Roadshow Transportation FAQs
How much does this service cost?
Pricing depends on the vehicle class, the number of hours, the cities involved and the date. A multi-day, multi-city roadshow with a dedicated chauffeur and vehicle is quoted as a package. We provide all-inclusive quotes, usually within 15 minutes, with gratuity, tolls and fees explained upfront. Tell us your itinerary and we will build a quote.
How far in advance should I book a roadshow?
Book as soon as your meeting schedule is set, ideally two to four weeks ahead for multi-city roadshows. For a single day with multiple stops, 24 to 48 hours is often enough. Peak periods like major conferences and fall investor seasons fill up faster, so earlier is better. Same-day requests are possible when vehicles are available.
What is the minimum booking time for a roadshow?
Most roadshows are booked by the hour with a minimum of three to four hours, depending on the vehicle and city. A full-day roadshow typically runs 8 to 10 hours. We can also arrange point-to-point transfers between meetings if you prefer. Your quote will show the hourly rate and any minimum.
Can we have a dedicated chauffeur for the entire roadshow?
Yes. For multi-stop roadshows, we assign a chauffeur who stays with your group for the day or the entire trip. This keeps the vehicle available between meetings and allows for flexible timing. The chauffeur's name and contact details are sent before pickup, so you have a direct line.
What happens if a meeting runs late?
Your chauffeur waits. For hourly bookings, additional time is billed in increments and approved by you. For point-to-point transfers, we include reasonable wait time; if a meeting overruns significantly, we can adjust the schedule. Dispatch is available 24/7 to coordinate changes.
Can we bring alcohol on board during the roadshow?
Guests 21 and older may bring their own beverages in limousines and party vehicles where state law allows. For corporate roadshows, we recommend keeping alcohol off the vehicle during working hours. We provide ice and glassware on request. Alcohol is never permitted for underage passengers.
Which vehicle is best for a roadshow?
The Mercedes Sprinter Van is popular for roadshows because it offers captain's chairs, Wi-Fi and USB charging, turning travel time into working time. For smaller groups, the Luxury SUV provides comfort and space. For larger teams, the Mini Bus or Charter Bus keeps everyone together. We can mix vehicles across legs.
Do you provide this service in all six states?
Yes. We provide roadshow transportation in New York, New Jersey, Washington DC, Maryland, Virginia and Texas, including long-distance trips between these areas. Our teams in each region know local traffic patterns and venue protocols. You can book a multi-state roadshow with one point of contact and a single reservation.
Related services and areas
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- Quotes within 15 minutes
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