Airport arrivals
Meet-and-greet pickups at JFK, Newark, Dulles, BWI, DFW, IAH and Austin, with flight tracking and 60 minutes of free wait on domestic arrivals. See airport transportation.
Group Transportation
Group Transportation in New York, New Jersey, DC, Maryland, Virginia & Texas
Sprinters, mini buses and coaches for 10 to 56 passengers, with one vehicle, one chauffeur and one point of contact for the whole party.
Updated
- Reservations 24/7
- Quotes within 15 minutes
- 10 vehicle classes, 1 to 56 passengers
Get a free group transportation quote
We reply with an all-inclusive price, usually within 15 minutes.
Our group transportation keeps a whole party on one schedule: conference delegates from the hotel to the convention center, a wedding party from the getting-ready suite to the reception, a sports team from campus to the stadium, or a family reunion moving between three houses and a restaurant. You get one reservation, one lead chauffeur and one phone number to call if the plan changes at 4pm on a Saturday.
We run groups across New York, New Jersey, Washington DC, Maryland, Virginia and Texas, from Manhattan conference weeks to Hill Country wedding weekends outside Austin. Choose a Mercedes Sprinter Van for 10 to 15 passengers with luggage, a mini bus for wedding shuttles and school trips, or a charter bus up to 56 passengers with an onboard restroom for long-distance runs. Several vehicles can run under one reservation when the group splits, and we coordinate the timings with conference and convention shuttles and multi-stop itineraries.
Included
What is included in group transportation?
- One reservation and one point of contact for every vehicle in the group
- Chauffeurs who arrive 15 minutes before pickup and hold to your schedule
- Flight tracking and 60 minutes of free wait time on domestic airport arrivals
- Multi-vehicle coordination when the group splits between venues or hotels
- Luggage handling on Sprinter, mini bus and coach trips
- Corporate accounts with monthly billing for recurring group moves
- A written confirmation with pickup times, addresses and contact names
- Vehicles inspected and detailed before every trip
Fleet
Which vehicle should you book for your group?
10 to 15 passengersMercedes Sprinter VanCorporate groups of 10 to 15 with luggage and Wi-FiView vehicle →
18 to 30 passengersMini BusWedding guest shuttles and school groups of 18 to 30View vehicle →
Up to 56 passengersCharter BusConventions, sports teams and long-distance runs up to 56View vehicle →
18 to 40 passengersParty BusBirthdays and nights out where the ride is part of the planView vehicle →
10 to 14 passengersSprinter LimoWine tours and wedding parties wanting bar and headroomView vehicle →
Planning
How many vehicles does your group need?
Count the people who will ride at the same time, then add luggage, instruments or golf bags. The rows below match common group sizes to vehicles from our fleet, so you can size a group transportation booking before you call.
| Who is riding | Recommended vehicles | Why it works |
|---|---|---|
| Board members or a small delegation (6 to 9) | Luxury SUV or two sedans | Door-to-door arrivals with quiet cabins for calls between meetings. |
| Team outing or conference group (10 to 15) | Mercedes Sprinter Van or Sprinter Limo | Forward-facing captain's chairs and USB charging for a working ride. |
| Wedding party or night out (12 to 20) | SUV stretch limo or Hummer limo | Perimeter seating and a bar area keep a celebratory group together. |
| Birthday group or bachelor party (18 to 40) | Party bus | Standing room, big-screen TVs and a sound system between stops. |
| Guest shuttle or school trip (18 to 30) | Mini bus | Reclining seats and luggage storage for repeated short runs. |
| Convention or sports team (30 to 56) | Charter bus or two mini buses | Under-floor luggage and an onboard restroom for long highway legs. |
Pricing
How much does a group ride cost?
A group ride is priced by the vehicle and by the hour, or as a flat transfer for a single run such as a hotel-to-airport shuttle. Every quote is all-inclusive, with gratuity, tolls and fees explained upfront before you reserve.
| Vehicle | Passengers | Minimum | Price |
|---|---|---|---|
| Mercedes Sprinter Van | 10 to 15 | 3 hours | Quote in 15 minutes |
| Mini Bus | 18 to 30 | 3 hours | Quote in 15 minutes |
| Charter Bus | Up to 56 | 3 hours | Quote in 15 minutes |
| Party Bus | 18 to 40 | 3 hours | Quote in 15 minutes |
| Sprinter Limo | 10 to 14 | 3 hours | Quote in 15 minutes |
Included in every quote: chauffeur gratuity, tolls, fuel and parking. Longer distances, peak wedding Saturdays, convention weeks and extra waiting time raise the total; weekday daytime transfers and shorter loops keep it lower.
Planning your group transportation?
Send your date and venues. We reply with an all-inclusive quote, usually within 15 minutes.
Sample schedule
Sample schedule for a full-day group booking
This illustrative run sheet shows a full-day corporate group moving from a Midtown hotel to a New Jersey venue and back. Your planner builds the real schedule from your addresses, headcount and start times.
- Chauffeur names, mobile numbers and pickup map sent to the group contactCharter bus · driver confirms loading bay with the hotel
- Chauffeur arrives and inspects the vehicle at the hotelMotor coach · staged at the side entrance before guests appear
- Group boards with luggage and coffeeMotor coach · driver loads bags into under-floor bays
- Departure through the Lincoln TunnelMotor coach · driver follows the pre-agreed route to the venue
- Arrival at the New Jersey venueMotor coach · driver drops at the main door and parks nearby
- Return boarding at the same doorMotor coach · driver counts heads against the manifest
- Back at the hotel, or a dinner stop en routeMotor coach · held on standby until the group is released
Times are an example only; your planner builds your schedule from your venues, distances and group size.
How it works
How booking works
- Request a quoteTell us the date, the pickup addresses, the passenger count and roughly how many stops. You get an all-inclusive quote, usually within 15 minutes.
- Confirm the planWe match the group to the right vehicle class, set pickup and drop-off times, and send written confirmation with the full itinerary.
- Get your chauffeur detailsBefore pickup you receive the chauffeur's name and phone number, plus the dispatch line for the day if the schedule shifts.
- Enjoy the rideVehicles arrive 15 minutes early, the chauffeur loads the luggage and keeps the group together, and dispatch stays reachable throughout.
Beyond the big day
Trips that pair with a group booking
Many groups book more than one leg in the same week. Keep them on one reservation and the same point of contact manages every ride.
Conference shuttles
Timed loops between hotels and a convention center, with a dispatcher on call and vehicles held on standby between runs. See conference and convention shuttle.
Wedding guest shuttles
Mini buses and coaches moving hotel blocks to the ceremony and back at the end of the night, timed to your planner's run sheet. See wedding shuttle service.
Sports team travel
Coaches for players, staff and equipment between schools, stadiums and overnight hotels, with set departure times. See sports team transportation.
City-to-city legs
A coach from New York to DC or Dallas to Houston when flying the group is more trouble than the drive. See city to city car service.
Executive coaches
Leather seating, Wi-Fi and onboard restrooms for roadshows and client visits that need a boardroom feel. See luxury executive bus.
Locations
Group Rides across New York, New Jersey, DC, Maryland, Virginia & Texas
Group Rides in New York
Group transportation in New York means planning around the state's size: a corporate shuttle in Manhattan faces different traffic than a ski trip to the Adirondacks or a college visit in Ithaca. The Thruway (I-87/I-90) connects Albany, Syracuse, Rochester and Buffalo, while the Long Island Expressway and Northern State Parkway serve Long Island's wineries and beaches. In New York City, we use the FDR, West Side Highway and Brooklyn-Queens Expressway, accounting for rush hour and bridge crossings. Popular group trips include wedding shuttles in the Hudson Valley, brewery tours in the Finger Lakes, and game-day buses to Yankee Stadium or Highmark Stadium. Winter weather upstate can slow travel, so we build extra time into itineraries from November through March. Our team knows the pickup points at JFK and LaGuardia, so large parties board without confusion.
Group Rides in New Jersey
From the Delaware Water Gap to Cape May, New Jersey group trips rely on the Turnpike, Garden State Parkway and I-287. Summer weekends bring heavy traffic to the Shore, so we schedule shuttles to Asbury Park, Long Branch and Wildwood with extra time. In North Jersey, corporate groups use our sprinters for meetings in Newark, Jersey City and the Meadowlands, while wedding parties book mini buses for venues in Princeton and the Somerset Hills. Atlantic City casino runs and outlet shopping trips in Elizabeth are also common. We monitor Parkway delays and adjust routes to keep your group on schedule. Newark Liberty (EWR) is a key airport for group pickups, and we offer meet-and-greet service there.
Group Rides in Washington, DC
Washington, DC group transportation requires working around security zones, one-way streets and limited loading areas. We plan pickups at Union Station, Reagan National (DCA) and downtown hotels with precise timing. School groups often visit the Smithsonian museums and monuments, while corporate shuttles connect Capitol Hill with K Street and the Wharf. For events at the Kennedy Center or Nationals Park, we coordinate drop-offs to avoid congestion. Spring's Cherry Blossom Festival draws crowds, so we recommend early morning starts. Our chauffeurs know the best spots for motor coaches to wait. We also handle group tours to Mount Vernon and Arlington National Cemetery with licensed guides on request.
Group Rides in Maryland
Maryland's group transportation spans from the mountains of Garrett County to the Chesapeake Bay. I-95 and I-70 are main arteries, but beach traffic to Ocean City in summer can add hours, so we plan accordingly. Baltimore's Inner Harbor and convention center host many corporate events, while Annapolis draws wedding parties and sailing regattas. BWI airport is a common pickup point for groups, and we provide meet-and-greet service. In Bethesda and Rockville, biotech firms use our sprinters for employee shuttles. Fall foliage trips to Western Maryland are popular, and we adjust routes for leaf-peeping season. For large conventions, our motor coaches can shuttle attendees between hotels and the Baltimore Convention Center.
Group Rides in Virginia
Virginia group trips often combine business in the Tysons corridor with leisure in wine country. I-66, I-95 and the Capital Beltway are key routes, and we time shuttles to avoid rush hour around Arlington and Alexandria. Dulles (IAD) and Reagan National (DCA) serve group arrivals, and we offer meet-and-greet for large parties. Wedding shuttles are common in Loudoun County's vineyards and historic estates. In Richmond, corporate events at the Greater Richmond Convention Center use our mini buses. For outdoor adventures, groups head to Shenandoah National Park along Skyline Drive, where we use smaller vehicles for winding roads. Our team knows the state's toll roads and HOV rules to keep your itinerary efficient.
Group Rides in Texas
Group transportation in Texas means covering vast distances between Houston, Dallas, Austin and San Antonio. I-35 and I-10 are major corridors, and we plan for urban congestion in each metro. In Houston, corporate shuttles connect the Energy Corridor with downtown, while Dallas groups use our coaches for events at AT&T Stadium and the American Airlines Center. Austin's festivals, like SXSW and ACL, require advance planning for drop-offs and pickups. Wine tours in Hill Country often use our sprinter limos. For airport transfers, we serve IAH, Hobby, DFW, Love Field and Austin-Bergstrom with flight tracking. Summer heat means we ensure vehicles are cooled before boarding. Our team is experienced with Texas-sized group logistics.
See every city we cover on our service areas page.
Checklist
Planning checklist for a large group
Have these details ready when you request a quote and the reservation team can price your group transportation accurately in one go.
The date, start time and end time, plus any hard deadlines such as a ceremony, kickoff or flight.
Every pickup and drop-off address, including loading bay or gate instructions where the venue has them.
The headcount riding each leg, and whether the number changes between stops.
Luggage, equipment or instrument counts, so the right vehicle class is assigned.
If you want one vehicle for the whole group or several running on timed loops.
The name and mobile number of the person on the day who can approve schedule changes.
Any venue rules on coach size, idling, parking or arrival windows.
Special requests for the reservation team, such as extra stops or a later return time.
Why us
Why book AA Limousines for your group?
6 states
One company and one standard from New York to Texas, so your group rides are consistent across state lines and time zones.
10 vehicle classes
From a 3-passenger sedan to a 56-passenger coach, we match the right vehicle to your group size, luggage and itinerary.
15-minute quotes
All-inclusive quotes usually within 15 minutes, with gratuity, tolls and fees explained upfront so you can budget accurately.
24/7 dispatch
Reservations and dispatch are staffed around the clock, so a last-minute change or delay reaches a person, not a machine.
FAQs
Group Transportation FAQs
How much does group transportation cost?
Pricing depends on the vehicle class, the number of hours, the date and the distance. Larger vehicles like motor coaches cost more per hour than sprinters, and peak weekends in spring and fall carry higher rates. Send your itinerary and group size for an all-inclusive quote, usually within 15 minutes.
How far in advance should I book a group shuttle or coach?
Weddings, proms and large conventions should be booked 4 to 8 weeks ahead, especially for party buses and coaches. Same-day service is often possible when vehicles are available, so call to check.
Is there a minimum number of hours for large-group bookings?
Most group vehicles have a minimum of 3 to 4 hours, depending on the vehicle and day. Point-to-point transfers may be quoted as a flat rate. We build the schedule from your timeline and show you the hours before you book.
Can we bring alcohol on board?
Guests 21 and older may bring their own beverages in limousines and party buses where state law allows, and we provide ice and glassware. Alcohol is never permitted for underage passengers, including prom and school groups.
What happens if our flight is delayed?
We track all flights and adjust pickup times automatically. For domestic arrivals, we include 60 minutes of free wait time. For international arrivals, we allow 90 minutes. Your chauffeur will be waiting at the designated meet-and-greet area.
Which vehicle is best for my group?
For 10 to 15 passengers, the Mercedes Sprinter Van offers comfort and luggage space. For 18 to 30, the Mini Bus is ideal for weddings and corporate events. Larger groups up to 56 should choose the Charter Bus. We can also combine vehicles for flexibility.
Can you handle multiple pickups and drop-offs?
Yes, we can coordinate multiple stops within one reservation. Provide your list of addresses and times, and we will build a route that keeps your group on schedule. Additional stops may affect the quote, so include them upfront.
Do you provide group transportation in all six states?
Yes, we provide this service in New York, New Jersey, Washington DC, Maryland, Virginia and Texas. Our teams are based in each region, so you get local knowledge and consistent service across state lines.
Related services and areas
Reservations 24/7
Book your group transportation with AA Limousines
Open every day, including holidays. All-inclusive quotes, usually within 15 minutes.
- Reservations 24/7
- Quotes within 15 minutes
- 10 vehicle classes, 1 to 56 passengers