Airport transfers
Meet-and-greet pickups at JFK, LaGuardia, Newark, Reagan National, Dulles, BWI, Houston, Dallas and Austin airports, with flight tracking and 60 minutes of free wait time for domestic arrivals. See airport transportation.
Corporate
Conference & Convention Shuttle in New York, New Jersey, DC, Maryland, Virginia & Texas
A conference & convention shuttle that runs timed loops between hotels, convention centers and evening venues, so delegates arrive together and on schedule.
Updated
- Reservations 24/7
- Quotes within 15 minutes
- 10 vehicle classes, 1 to 56 passengers
Get a free convention shuttle quote
We reply with an all-inclusive price, usually within 15 minutes.
Our conference & convention shuttle is built for the days when hundreds of delegates need to move between a host hotel, a convention center and a evening reception without waiting on curbs for taxis. We publish a loop timetable with your event planner, put a named chauffeur on each vehicle, and hold the schedule through the morning keynote rush and the end-of-day exodus. A&A Limousine assigns one point of contact for the whole program, even when a dozen vehicles run under a single reservation.
We run shuttle programs across New York, New Jersey, Washington DC, Maryland, Virginia and Texas, from Javits and the Midtown hotel blocks to the Walter E. Washington Convention Center, the Baltimore Convention Center, the George R. Brown in Houston and the Austin Convention Center. Charter buses and mini buses carry the main delegate loops, Mercedes Sprinter Vans handle speaker and staff runs, and luxury sedans cover individual executives. Pair the loop with corporate event transportation for the opening reception and the closing dinner.
Included
What does a conference & convention shuttle include?
- A written loop timetable with fixed departure times, stop order and last-bus times for each day
- Named chauffeurs per vehicle, in professional dress, briefed on your venue loading zones and security checks
- One dispatch contact who adjusts the loop when a session overruns or a keynote runs long
- Signage and a coordinator at the host hotel to load delegates onto the right bus
- Separate staff and speaker runs so presenters are not riding the main delegate loop
- Evening shuttles to receptions and off-site dinners, with staged return times
- Flight tracking for delegates arriving at the airport before the event opens
- Several vehicles under one reservation with a single all-inclusive quote
Fleet
Which vehicle should you book for a convention shuttle?
Up to 56 passengersCharter BusMain delegate loops between host hotels and the convention centerView vehicle →
18 to 30 passengersMini BusSmaller room blocks and speaker or staff shuttlesView vehicle →
10 to 15 passengersMercedes Sprinter VanBoard members and speakers moving between sessionsView vehicle →
Up to 7 passengersLuxury SUVVIP delegates and keynote arrivals from the airportView vehicle →
Up to 3 passengersLuxury SedanIndividual executives on a direct run to the venueView vehicle →
Planning
How many vehicles does your conference & convention shuttle need?
Start with the number of attendees who need to move at the same time, then add the routes and timing. A conference & convention shuttle usually mixes one large vehicle for the main loop with smaller ones for VIPs and staff. Compare every option on our fleet page.
| Who is riding | Recommended vehicles | Why it works |
|---|---|---|
| Single speaker or executive | Luxury Sedan | Quiet cabin and door-to-door service for one VIP between hotel and venue. |
| Small group of up to 7 | Luxury SUV | Room for luggage and privacy for a team or a family of attendees. |
| 10 to 15 attendees with luggage | Mercedes Sprinter Van | Captain's chairs, Wi-Fi and USB charging for working on the move. |
| 14 to 18 attendees on a social shuttle | SUV Stretch Limo | LED ceilings and high-end audio for evening events and dinners. |
| 18 to 30 attendees on a timed loop | Mini Bus | Reclining seats and luggage storage for hotel-to-center runs. |
| 40 to 56 attendees on a continuous loop | Charter Bus | Large capacity, restroom and Wi-Fi for high-volume shuttle routes. |
Pricing
How much does a conference & convention shuttle cost?
A conference & convention shuttle is priced by vehicle and by the hour, with the loop timetable setting how many hours and how many vehicles you need each day. The quote is all-inclusive: gratuity, tolls, fuel and parking are explained upfront, and there are no surcharges added after the event.
| Vehicle | Passengers | Minimum | Price |
|---|---|---|---|
| Charter Bus | Up to 56 | 3 hours | Quote in 15 minutes |
| Mini Bus | 18 to 30 | 3 hours | Quote in 15 minutes |
| Mercedes Sprinter Van | 10 to 15 | 3 hours | Quote in 15 minutes |
| Luxury SUV | Up to 7 | 3 hours | Quote in 15 minutes |
| Luxury Sedan | Up to 3 | 3 hours | Quote in 15 minutes |
Included in every quote: chauffeur gratuity, tolls, fuel and parking. Multi-day programs, peak convention weeks, longer loops between distant hotels and late-night return runs raise the total; a compact downtown loop on a single day lowers it.
Planning your convention shuttle?
Send your date and venues. We reply with an all-inclusive quote, usually within 15 minutes.
Sample schedule
Sample conference & convention shuttle schedule
This illustrative schedule shows how a two-day conference shuttle might run, with a hotel loop, a keynote arrival and an evening event. Your actual times will depend on your venue, hotel block and program.
- Chauffeur arrives at hotel and stages vehicleMini Bus · checks signage and water, confirms loop with organizer
- First shuttle departs hotel for convention centerMini Bus · loads attendees, departs on schedule
- Second shuttle departs hotelMini Bus · second run for late risers
- Keynote speaker pickup at hotelLuxury Sedan · direct transfer to venue VIP entrance
- Lunchtime shuttle between venuesMini Bus · loop between convention center and offsite lunch
- Evening shuttle to receptionParty Bus · transports attendees to offsite reception
- Return shuttles to hotelsMini Bus · loops until all attendees are returned
- Repeat morning loopMini Bus · same schedule as Day 1
Times are an example only. Your planner builds your schedule from your program, venue distances and hotel block.
How it works
How booking works
- Request a quoteSend the event dates, the host hotels, the convention center and your session start and end times. You get an all-inclusive quote, usually within 15 minutes.
- Confirm the planWe turn your agenda into a loop timetable with departure times, stop order and vehicle counts, and confirm it in writing with one point of contact.
- Get your chauffeur detailsBefore the event opens you receive each chauffeur's name and phone number, the vehicle assignments and the dispatch contact for the run of show.
- Enjoy the rideOn event days the vehicles stage early at each hotel, the chauffeurs hold the timetable, and dispatch adjusts the loop if a session overruns.
Beyond the big day
Related services for your conference & convention shuttle
A conference shuttle often connects with other transportation needs. These services can be added to the same reservation.
Corporate accounts
Set up a corporate account for monthly billing and one point of contact for all your conference transportation needs. Learn more about corporate limo service.
Hourly chauffeur
Book a vehicle and chauffeur by the hour for flexible shuttle runs or VIP movements during your event. See hourly limo service.
Roadshow transportation
Multi-city roadshows with coordinated vehicles and chauffeurs in each city, keeping your team on schedule. See roadshow transportation.
Corporate event transportation
Transportation for galas, product launches and team-building events, with vehicles sized to your guest list. See corporate event transportation.
Luxury executive bus
For larger groups, a luxury executive bus offers premium seating and amenities for executive travel. See luxury executive bus.
Locations
Conference & Convention Shuttle across New York, New Jersey, DC, Maryland, Virginia & Texas
Convention Shuttle in New York
New York convention traffic runs on a few predictable rhythms: the West Side Highway and FDR Drive during Midtown meetings, the Van Wyck and Grand Central Parkway around JFK and LaGuardia arrivals, and the Long Island Expressway for events on Long Island. A conference & convention shuttle here usually means timed loops between Manhattan hotels and the Javits Center, with extra runs for the morning keynote and the evening reception. Upstate, Buffalo, Rochester, Albany and Syracuse host association meetings and university conferences where a coach moves attendees between campus halls and downtown hotels. Winter ice and lake-effect snow slow everything, so we build buffer into each loop; summer street fairs and UN General Assembly week tighten Midtown curbs, and we set pickup points a block off the closure.
Convention Shuttle in New Jersey
New Jersey meetings split between the Meadowlands and Newark corridor, the Princeton and Route 1 research campuses, and the Shore's conference hotels from Long Branch down to Atlantic City. The New Jersey Turnpike, Garden State Parkway and Route 1 carry most of the traffic, and summer Friday afternoons at the Shore move slowly enough that a shuttle loop needs wider spacing. Newark Liberty (EWR) is the usual arrival point for out-of-state delegates, so we time the first loop after the morning flight bank lands. AA Limo runs convention shuttles for trade shows at the Meadowlands Exposition Center and hotel-block events in Jersey City and Hoboken, keeping one dispatcher on the loop all day.
Convention Shuttle in Washington, DC
In Washington, a conference & convention shuttle has to work around security perimeters, one-way streets and rush-hour restrictions near federal buildings. The Walter E. Washington Convention Center anchors most large meetings, with hotel blocks stretching from Capitol Hill to Georgetown and Dupont Circle, and Reagan National (DCA) and Union Station feeding delegates in all day. We set loading points on side streets the motorcoach can actually hold at, and we keep loops clear of the morning and evening rush when K Street and the Southeast Freeway lock up. Spring cherry blossom season and the September meeting calendar are the tightest weeks, so we confirm curbside space and loop timing well before the show opens.
Convention Shuttle in Maryland
Maryland conventions cluster around the Baltimore Convention Center and Inner Harbor hotels, with BWI Marshall as the main gateway and Penn Station and Camden Station handling regional rail arrivals. Annapolis draws legislative and association meetings near the State House, while Bethesda, Rockville, Silver Spring and Columbia host corporate conferences along the Capital Beltway and I-270. A convention shuttle in Baltimore has to account for Orioles and Ravens game days, when downtown streets close and curbside space near the Inner Harbor disappears. We plan loops around the game clock and reroute through Federal Hill or Light Street when needed. Winter ice on I-95 and the Beltway is the other variable, so we add running time to early morning loops between January and March.
Convention Shuttle in Virginia
Virginia meetings spread from the Tysons and Reston corporate corridor along the Dulles Toll Road to Arlington and Alexandria near Reagan National, and down to Richmond, Norfolk and Virginia Beach. Dulles (IAD) and Reagan National (DCA) both feed delegates, and the Dulles Access Road and I-66 carry the heaviest conference traffic. In Arlington and Alexandria, hotel blocks sit close enough to convention venues that a timed loop beats individual cars. Norfolk's Waterside district and the Virginia Beach Convention Center handle larger regional shows, where a motor coach moves attendees between oceanfront hotels and the hall. Fall is the busiest conference season here, and A&A Limousine Service builds extra runs for the September and October meeting weeks.
Convention Shuttle in Texas
Texas conventions mean big distances: Houston's George R. Brown Convention Center, Dallas's Kay Bailey Hutchison Convention Center, Fort Worth's Cultural District, Austin's downtown halls and San Antonio's Henry B. Gonzalez Convention Center each pull delegates from hotels spread across a wide downtown. I-35 between Austin and San Antonio, I-45 between Dallas and Houston, and the downtown freeway loops set the timing, and summer heat above 100 degrees makes waiting outdoors impractical, so we stage vehicles at covered loading zones. Austin-Bergstrom, DFW, Love Field, IAH and Hobby all feed arrivals, and we track flights so the first loop leaves after the morning bank lands. A and A Limousine keeps one point of contact for multi-vehicle convention work.
See every city we cover on our service areas page.
Checklist
Conference & Convention Shuttle planning checklist
Have these details ready when you request a quote for your conference & convention shuttle, and your planner can build an accurate plan in one go.
The event dates and daily start and end times for all conference activities.
The addresses of every hotel, venue and offsite location on the shuttle route.
The number of attendees needing transportation at peak times and the expected split between hotels.
The desired frequency of shuttle loops (e.g., every 15, 30 or 60 minutes).
Any VIPs or speakers who need separate, private transportation.
Airport transfers for attendees, with flight details if you have them.
Any special requests, such as signage, water, or accessibility needs, to tell the reservation team when you book.
The name and mobile number of the on-site coordinator who can make schedule changes.
Why us
Why book AA Limousines for a conference & convention shuttle?
6 states
One company and one dispatch standard from New York to Texas, so a multi-city conference series keeps the same shuttle schedule and contact.
10 vehicle classes
From a 3-passenger sedan to a 56-passenger coach, so keynote speakers, staff and delegate loops each get the right size.
15-minute quotes
All-inclusive quotes usually within 15 minutes, with gratuity, tolls and fees explained upfront before you commit to a loop schedule.
24/7 dispatch
Reservations and dispatch are staffed around the clock, so a session that runs late still reaches a person who can hold the vehicles.
FAQs
Conference & Convention Shuttle FAQs
What does a conference & convention shuttle cost?
Pricing depends on the vehicle class, the number of hours the loop runs, the number of vehicles and the city. A single Sprinter running a hotel-to-hall loop costs less than several coaches on staggered schedules. Send your dates, venues and delegate counts and we will return an all-inclusive quote, usually within 15 minutes, with gratuity, tolls and fees explained upfront.
How far ahead should I book convention shuttle service?
Book four to eight weeks ahead for large meetings and any event that needs multiple vehicles, and 24 hours ahead for a single shuttle or airport transfer. Major convention weeks in New York, Chicago-scale show months in Texas and fall meeting season in Virginia fill first. Same-day requests are often possible when vehicles are available, so call and ask.
How do timed shuttle loops work?
We build the loop from your agenda: pickup points at each hotel, a drop point at the venue, and a set interval between runs. Vehicles hold at the venue between cycles rather than circling. You get one point of contact for the whole reservation, and several vehicles can run under it. Tell the reservation team about any special requests when you book.
Can delegates bring drinks on board?
Guests 21 and older may bring their own beverages in limousines and party buses where state law allows. For convention shuttles we usually keep water on board and leave bar service for evening receptions booked separately.
What happens if a session runs late?
Call dispatch and we hold the vehicles or shift the loop. Chauffeurs arrive 15 minutes before each pickup, and dispatch is staffed 24/7, so a keynote that overruns by an hour does not strand your delegates. We rebuild the remaining runs around the new end time.
Which vehicle should I choose for delegate shuttles?
A Mercedes Sprinter Van suits 10 to 15 delegates with luggage, a Mini Bus covers 18 to 30, and a Charter Bus handles up to 56 with under-floor luggage. For executives and speakers, a Luxury SUV or Luxury Sedan keeps arrivals separate from the main loop.
Can you handle airport arrivals for delegates on the same reservation?
Yes. We track flights and include 60 minutes of free wait time on domestic arrivals, with meet-and-greet at JFK, LaGuardia, Newark, Reagan National, Dulles, BWI, Houston, Dallas and Austin. Those arrivals can feed directly into the shuttle loop, so delegates land, meet a chauffeur and reach the hotel or hall without booking separately.
Do you provide conference & convention shuttle in all six states?
Yes. We run convention shuttles across New York, New Jersey, Washington DC, Maryland, Virginia and Texas, and long-distance trips between them. AA Limousine Service covers Manhattan, Newark, the Baltimore and DC halls, the Tysons corridor and the Texas metros with the same booking process, one point of contact and 24/7 dispatch.
Related services and areas
Reservations 24/7
Book your convention shuttle with AA Limousines
Open every day, including holidays. All-inclusive quotes, usually within 15 minutes.
- Reservations 24/7
- Quotes within 15 minutes
- 10 vehicle classes, 1 to 56 passengers