Rehearsal dinner transfers
A shuttle or a Sprinter limo moves the wedding party from the rehearsal to dinner and back to the hotel. Book it with our rehearsal dinner limo service so both nights share one run sheet.
Weddings
Wedding Shuttle Service in New York, New Jersey, DC, Maryland, Virginia & Texas
A wedding shuttle service that moves your guests between hotel blocks, ceremony and reception on a fixed timetable, so nobody drives and nobody waits.
Updated
- Reservations 24/7
- Quotes within 15 minutes
- 10 vehicle classes, 1 to 56 passengers
Get a free wedding shuttle quote
We reply with an all-inclusive price, usually within 15 minutes.
Our wedding shuttle service runs the guest side of your wedding day: timed loops from the hotel block to the ceremony, the ceremony to the reception, and the last run back at the end of the night. Planners and couples give us the room blocks, the ceremony start and the reception end time, and we build a run sheet with departure times printed for each vehicle. Guests get a single point of contact and a chauffeur who knows the venue gate, the drop-off door and the walk to the ceremony lawn.
We run shuttles across New York, New Jersey, Washington DC, Maryland, Virginia and Texas, using mini buses for hotel-to-venue loops, charter buses for large blocks and out-of-town weddings, and Mercedes Sprinter Vans for smaller parties and family groups. Couples often pair the shuttles with our wedding limo service for the bridal party. Every quote is all-inclusive, and the schedule is confirmed in writing before the day.
Included
What does our wedding shuttle service include?
- Timed shuttle loops between hotel blocks, ceremony and reception, built from your run sheet
- A printed departure schedule for each vehicle, shared with your planner and hotel contact
- Chauffeurs in formal attire who know the venue drop-off door and guest walkway
- Multiple vehicles under one reservation with one point of contact for the day
- Late-night return runs after the reception ends, on a set last-departure time
- Flight tracking for out-of-town guests arriving at the airport the day before
- Ice and glassware for guests 21 and over, where state law allows
- All-inclusive quotes with gratuity, tolls, fuel and parking explained upfront
Fleet
Which vehicle should you book for wedding shuttles?
18 to 30 passengersMini BusHotel-block loops and guest shuttles of 18 to 30 peopleView vehicle →
Up to 56 passengersCharter BusLarge room blocks, out-of-town weddings and long venue runsView vehicle →
10 to 15 passengersMercedes Sprinter VanFamily groups and small blocks of 10 to 15 guestsView vehicle →
18 to 40 passengersParty BusYounger guest blocks and the after-party run back to the hotelView vehicle →
12 to 18 passengersSUV Stretch LimoBridal party overflow or a VIP guest block of 12 to 18View vehicle →
Planning
How many shuttle vehicles does your wedding need?
Count the guests who will not drive themselves, then count how many times they have to move. Most weddings need one loop between the hotel block and the ceremony and a second loop to the reception, and a wedding shuttle service plans both around your ceremony time. Compare capacities on our fleet page before you decide.
| Who is riding | Recommended vehicles | Why it works |
|---|---|---|
| Hotel block to ceremony, 18 to 30 guests | Mini bus | One timed loop with reclining seats and luggage space for out-of-town guests. |
| Hotel block to ceremony, 30 to 56 guests | Charter bus | Everyone rides in one run, with under-floor bays for gifts and overnight bags. |
| Ceremony to reception, 20 to 40 guests | Party bus | Music and room to stand on the move between two venues across town. |
| Wedding party of 10 to 15 | Mercedes Sprinter Van | Forward-facing captain's chairs keep dresses and suits neat between photo stops. |
| Couple and immediate family | Luxury SUV | Door-to-door for parents and grandparents who should not wait for a loop. |
| Two hotels and a far venue | Two mini buses on staggered loops | Separate pickups keep both hotel blocks on schedule without long waits. |
Pricing
How much does a wedding shuttle service cost?
A wedding shuttle service is priced by the vehicle and by the hour, with a minimum block because each bus is held for your event. The quote you receive is the total, with gratuity, tolls and fees explained upfront.
| Vehicle | Passengers | Minimum | Price |
|---|---|---|---|
| Mini Bus | 18 to 30 | 3 hours | Quote in 15 minutes |
| Charter Bus | Up to 56 | 3 hours | Quote in 15 minutes |
| Mercedes Sprinter Van | 10 to 15 | 3 hours | Quote in 15 minutes |
| Party Bus | 18 to 40 | 3 hours | Quote in 15 minutes |
| SUV Stretch Limo | 12 to 18 | 3 hours | Quote in 15 minutes |
Included in every quote: chauffeur gratuity, tolls, fuel and parking. Peak Saturdays in May, June, September and October, plus holiday weekends, carry the longest minimums, while midweek and off-season dates are easier to schedule.
Planning your wedding shuttle?
Send your date and venues. We reply with an all-inclusive quote, usually within 15 minutes.
Sample schedule
Sample wedding shuttle schedule
This illustrative run sheet is for a 4 pm ceremony with the reception at a second venue 20 minutes away and two hotel blocks. It shows how a shuttle day is built: work backwards from the ceremony and give every run a buffer.
- First shuttle leaves Hotel A for the ceremonyMini bus · chauffeur loads guests at the lobby door and confirms the count
- Second shuttle leaves Hotel BCharter bus · picks up the larger block and any late arrivals
- Both shuttles return to the hotels for the next runMini bus and charter bus · chauffeurs hold at the entrance, engines off
- Final guest run to the ceremonyCharter bus · sweeps both hotels, then stays parked at the venue
- Guests move from ceremony to receptionBoth vehicles · loop until the last guest is seated
- Early departures back to the hotelsMini bus · one run, then returns to the reception
- Reception ends, main return loop beginsCharter bus · repeated runs until both hotels are covered
- Last sweep of the venue lotMini bus · chauffeur checks with the planner before releasing
Times are an example only; your planner builds your schedule from your venues, hotel blocks and ceremony time.
How it works
How booking works
- Request a quoteSend the date, the hotel blocks, the ceremony and reception addresses, and roughly how many guests need to move. You get an all-inclusive quote, usually within 15 minutes.
- Confirm the planWe turn your ceremony and reception times into a shuttle run sheet with departure times, last-run times and vehicle assignments, and confirm it in writing.
- Get your chauffeur detailsIn the week of the wedding you receive each chauffeur's name and phone number and the final run sheet, and your planner reviews the schedule with us.
- Enjoy the rideOn the day the buses arrive early, the chauffeurs hold the timetable, and dispatch stays in touch with your planner if the ceremony or reception runs late.
Beyond the big day
Shuttle service across the wedding weekend
Many couples put the whole weekend on one reservation so the same planner keeps every ride on schedule. These are the trips that usually sit alongside the day-of shuttles.
Out-of-town guest arrivals
Guests flying in land at JFK, Newark, BWI, Dulles, DFW or IAH across the week. Meet-and-greet pickups with flight tracking and a 60-minute domestic wait keep them from hunting for rides; see airport transportation.
The couple's own car
A stretch limousine or luxury sedan handles the getaway while the shuttles carry guests. The two schedules are kept separate so the couple never waits on a loop.
Vineyard and estate venues
Shuttles work well for Hudson Valley, Virginia wine country and Texas Hill Country venues where parking is a field. Add a wine tour the day before for the wedding party.
Day-after brunch
A morning loop from both hotels to the brunch and onward to the airport gets family home on time. Pair it with hourly service if the brunch runs long.
Large guest lists
When the count passes 56, several vehicles run under one reservation with one point of contact. Our group transportation team coordinates the fleet.
Locations
Wedding Shuttle Service across New York, New Jersey, DC, Maryland, Virginia & Texas
Wedding Shuttle in New York
A wedding shuttle service in New York has to plan around distance as much as traffic. Manhattan ceremonies and hotel blocks sit minutes apart but can take twenty in Midtown; Long Island's North Shore and Hamptons venues spread guests across the South Fork and the Long Island Expressway on summer Saturdays. Hudson Valley barn and estate weddings pull guests from the city, so coaches run the Taconic Parkway and I-87 with pickup times set well before the ceremony. Upstate and Finger Lakes venues work best with a coach from a single hotel. Buffalo, Rochester, Albany and Syracuse weddings follow simpler routes but still need driveway checks for larger vehicles. We confirm load zones and turnaround space at each venue before the day.
Wedding Shuttle in New Jersey
New Jersey weddings often split guests between a hotel block and a venue thirty to sixty minutes away, which is where a timed AA Limo shuttle earns its place. North and Central Jersey banquet halls along Route 1, Route 17 and I-287 draw guests from Manhattan and Newark Liberty (EWR), so pickups are staggered to clear the Turnpike on Saturday afternoons. Shore weddings in Asbury Park, Long Branch and Cape May run on the Garden State Parkway, where summer weekend backups need a fifteen-minute cushion on every leg. Princeton and the Delaware Valley venues sit on quieter roads but have narrow entrances, so we walk the route in advance. Fall foliage Saturdays are the busiest of the year.
Wedding Shuttle in Washington, DC
Washington DC weddings compress into a small map with heavy rules. Capitol Hill and Georgetown ceremonies sit a few blocks from hotel blocks, yet security zones, one-way streets and event-day closures can turn a ten-minute drive into twenty-five. Guests arriving at Reagan National (DCA) or Union Station are usually ten to fifteen minutes from a downtown hotel, while Dulles (IAD) and BWI sit across the river and need a longer first leg. We set pickup points that clear the security perimeter and confirm them with the venue. Spring cherry blossom weekends and fall Saturdays fill fastest, and monument-view receptions along the Potomac need a firm last-shuttle time. A&A Limousine walks each route before the day.
Wedding Shuttle in Maryland
Maryland weddings stretch from Baltimore's Inner Harbor and Fell's Point to waterfront venues on the Eastern Shore, where the Bay Bridge is the single biggest timing risk of the day. Annapolis ceremonies near the Naval Academy and downtown need early drop-offs before the streets close to traffic. Bethesda, Rockville, Silver Spring and Columbia couples usually run shuttles between a hotel block and a suburban venue off I-270 or I-95, with BWI as the arrival airport for out-of-town family. We build the guest schedule around bridge backups and the last shuttle back to the hotel. Spring and fall Saturdays fill first, and a second coach is often added when the guest list passes a hundred.
Wedding Shuttle in Virginia
Virginia weddings range from Arlington and Alexandria hotels minutes from Reagan National (DCA) to Shenandoah Valley barns, Charlottesville wineries and Tidewater plantations along the Chesapeake. The Beltway, I-66 and I-95 set the timing in Northern Virginia, and Dulles (IAD) brings in much of the out-of-state family. Tysons and Reston corporate hotels work well as a single pickup point for a coach headed west on Route 7 or I-64. Wine country venues near Loudoun County need driveway checks for larger vehicles and a firm last-shuttle time. Spring and October Saturdays book first, and mountain roads can slow a coach after dark, so we plan the final run earlier than the venue's end time.
Wedding Shuttle in Texas
Texas distances change how a wedding shuttle service is built. Houston and Dallas couples may put a hotel block twenty minutes from the venue, while Hill Country weddings near Austin and San Antonio can sit forty minutes down two-lane roads from the nearest hotel. I-35, I-45, I-10 and the Dallas North Tollway set the timing in the metros, and IAH, Hobby, DFW, Love Field and Austin-Bergstrom bring in most out-of-town guests. Summer heat means air-conditioned coaches waiting with engines running and water on board. Quinceañeras and large church weddings often need two vehicles running the same loop. We confirm venue gates and ranch entrances before the day.
See every city we cover on our service areas page.
Checklist
Wedding Shuttle Service planning checklist
Have these details ready when you request a quote and the reservation team can price your wedding shuttle service accurately in one pass.
The wedding date, ceremony start time, reception end time and the exact minute the first guest run should leave.
Every address: both hotel blocks, the ceremony, the reception and any photo stops between them.
How many guests stay at each hotel and how many will drive themselves to the venue.
The venue's rules on where a bus or mini bus can park, load and wait, and who at the venue approves it.
Who on the day carries the phone and has authority to move a shuttle time, with their mobile number.
Any guests who need door-to-door rides because of mobility or age, so a sedan or SUV can be added.
The send-off plan and the last time guests need to be back at the hotels.
Tell the reservation team about any special requests when you book, including decorations or signage.
Why us
Why book AA Limousines for wedding shuttles?
6 states
One company and one dispatch standard from New York to Texas, so a destination wedding and the out-of-state family both ride with the same operator.
10 vehicle classes
Sedans and SUVs for the couple, Sprinters and mini buses for the wedding party, coaches up to 56 passengers for guest blocks.
15-minute quotes
All-inclusive quotes usually within 15 minutes, with gratuity, tolls and fees explained upfront before you commit to a schedule.
24/7 dispatch
Reservations and dispatch are staffed around the clock, so a timeline change the night before still reaches a person.
FAQs
Wedding Shuttle FAQs
How much does a wedding shuttle service cost?
Pricing depends on the vehicle class, the number of hours, the distance between hotel and venue, and the date. Peak Saturdays in May, June, September and October cost more. Send your date, hotel block and venue and we will return an all-inclusive quote, usually within 15 minutes, with gratuity, tolls and fees explained upfront.
How far in advance should we book guest shuttles?
Book four to eight weeks ahead for weddings, and earlier for peak Saturdays. Once your hotel block and venue are confirmed, the shuttle schedule can be built.
How do you time the shuttle runs?
We build the schedule from your ceremony time, the venue's load-zone rules and the drive between hotel and venue, then add a cushion for traffic. Each run has a set departure, and the last shuttle back to the hotel is agreed before the day so guests are not left waiting.
Can guests drink on the shuttle?
Guests 21 and older may bring their own beverages in limousines and party buses where state law allows, and we provide ice and glassware.
What happens if the ceremony runs late?
Our dispatch line is staffed 24/7, so a delayed ceremony or a longer photo session can be relayed to the driver and the remaining runs adjusted.
Which vehicle should we use for guest shuttles?
For a hotel-to-venue loop, the Mini Bus seats 18 to 30 with luggage storage, and the Charter Bus carries up to 56 for larger blocks. Smaller weddings often use the Mercedes Sprinter Van for 10 to 15, while the couple rides in a Stretch Limousine.
Can one reservation cover the couple, the wedding party and the guests?
Yes. Several vehicles can run under one reservation with one point of contact, so the couple's car, the bridal party Sprinter and the guest coach all follow the same timeline. Your coordinator deals with one dispatcher instead of three companies, and changes reach every driver at once.
Do you provide wedding shuttle service in all six states?
Yes. We run wedding shuttle service in New York, New Jersey, Washington DC, Maryland, Virginia and Texas, and long-distance trips between them. The same booking process, chauffeur standards and vehicle checks apply in every state, and A&A Limousine Service covers destination weddings where guests fly in from several cities.
Related services and areas
Reservations 24/7
Book your wedding shuttle with AA Limousines
Open every day, including holidays. All-inclusive quotes, usually within 15 minutes.
- Reservations 24/7
- Quotes within 15 minutes
- 10 vehicle classes, 1 to 56 passengers