Airport arrivals and departures
Guests flying in can be met at JFK, Newark, Reagan National, Dulles, BWI, DFW, IAH or Austin-Bergstrom with flight tracking and a 60-minute free wait, then join the loop. See airport transportation.
Group Transportation
Shuttle Bus Service in New York, New Jersey, DC, Maryland, Virginia & Texas
A shuttle bus service that runs the same loop on a published timetable, so guests, staff and attendees never wait on a curb guessing.
Updated
- Reservations 24/7
- Quotes within 15 minutes
- 10 vehicle classes, 1 to 56 passengers
Get a free shuttle bus quote
We reply with an all-inclusive price, usually within 15 minutes.
Our shuttle bus service runs scheduled loops for events, hotels, offices and campuses: a vehicle leaves on a fixed interval, picks up at named stops and keeps circling until the last run of the night. You get one point of contact, a written timetable and chauffeurs who know the route, the load-in door and where the queue forms at 5 p.m. Several vehicles can run under one reservation when a single loop cannot carry the volume.
We run shuttles across New York, New Jersey, Washington DC, Maryland, Virginia and Texas, from hotel-to-venue loops to employee shuttles between offices and park-and-ride lots. Mini buses handle most event loops, charter buses carry convention crowds, and Mercedes Sprinter Vans suit smaller staff runs. Pair the loop with conference and convention shuttles when the schedule spans several venues. Quotes are all-inclusive, usually within 15 minutes.
Included
What does our shuttle bus service include?
- A written timetable with stop names, pickup times and the last-run time
- Chauffeurs briefed on the venue, the load-in door and the guest contact
- Dispatchers tracking each loop and adjusting intervals when demand spikes
- Signage and a greeter at the main stop so riders find the right vehicle
- Multiple vehicles on one reservation with a single point of contact
- Return runs held for late finishers at the end of the event
- Flight tracking when the loop connects to an airport arrival
- One all-inclusive quote covering gratuity, tolls and fees
Fleet
Which vehicle should you book for a shuttle?
18 to 30 passengersMini BusHotel-to-venue loops and staff shuttles of 18 to 30 ridersView vehicle →
Up to 56 passengersCharter BusConvention, campus and long-distance loops that need luggage baysView vehicle →
10 to 15 passengersMercedes Sprinter VanSmaller executive and conference shuttles with Wi-Fi and USB chargingView vehicle →
18 to 40 passengersParty BusEvening loops for guest lists that want music and lightingView vehicle →
Up to 7 passengersLuxury SUVVIP and speaker runs between hotels and a venueView vehicle →
Planning
Which vehicle fits your shuttle bus service?
Start with a headcount, a route and how many times the loop has to run. The rows below show the combinations our planners book most often for a shuttle bus service, and you can compare every option on the fleet page.
| Who is riding | Recommended vehicles | Why it works |
|---|---|---|
| Hotel block to ceremony and reception (20 to 30 guests) | Mini Bus | Reclining seats and luggage storage for out-of-town guests riding timed loops between hotel and venue. |
| Convention or conference attendee loop (30 to 56) | Charter Bus | One motor coach absorbs a full session change, with under-floor luggage and an onboard restroom. |
| Corporate campus and office park runs (10 to 15) | Mercedes Sprinter Van | Captain's chairs, Wi-Fi and USB charging let passengers work between buildings on a fixed schedule. |
| Wine tour or wedding party loop (10 to 14) | Sprinter Limo | Perimeter seating and standing headroom keep a small group together across several stops. |
| Night-out or game-day loop (18 to 40) | Party Bus | Big-screen TVs, sound and a bar area make the ride between stops part of the event. |
| VIP and staff movements alongside a large shuttle (up to 7) | Luxury SUV | A separate vehicle for speakers, executives or family who should not wait for the loop. |
Pricing
How much does a shuttle bus service cost?
A shuttle bus service is priced by the vehicle, the number of hours the loop runs and how many vehicles you need, with a minimum block because each bus is held for your timetable. The quote is all-inclusive: gratuity, tolls and fees are explained upfront, with no surcharges added later.
| Vehicle | Passengers | Minimum | Price |
|---|---|---|---|
| Mini Bus | 18 to 30 | 3 hours | Quote in 15 minutes |
| Charter Bus | Up to 56 | 3 hours | Quote in 15 minutes |
| Mercedes Sprinter Van | 10 to 15 | 3 hours | Quote in 15 minutes |
| Party Bus | 18 to 40 | 3 hours | Quote in 15 minutes |
| Luxury SUV | Up to 7 | 3 hours | Quote in 15 minutes |
Included in every quote: chauffeur gratuity, tolls, fuel and parking. Weekday rush-hour loops, peak convention weeks, holiday weekends and long distances between stops raise the price; a short loop on one vehicle keeps it lower.
Planning your shuttle bus?
Send your date and venues. We reply with an all-inclusive quote, usually within 15 minutes.
Sample schedule
Sample shuttle bus service schedule for a three-day conference
This illustrative schedule shows how a hotel-to-venue loop is built: work backwards from the first session, add a buffer to every run, and give each vehicle one clear job. Your own schedule will differ.
- Route and stop plan confirmedPlanner · fixes pickup points at the hotel, venue and overflow hotel, with loading times
- Chauffeur names and contact details sentCharter Bus and Mini Bus · drivers confirm arrival 15 minutes before the first run
- First loop from the hotel to the convention centerCharter Bus · loads at the main door, second Mini Bus covers the overflow hotel
- Lunch break return runsMini Bus · loops every 20 minutes until sessions resume
- Evening reception transferMotor coach · drops at the reception venue, then holds for the return
- Early keynote runMercedes Sprinter Van · collects speakers and staff ahead of the general loop
- Final loop and airport departuresCharter Bus · last run to the hotel, with sedans and SUVs onward to the airport
- Release and close-outAll vehicles · chauffeurs confirm every passenger has been dropped before release
Times are an example only; your planner builds your schedule from your venues, distances, session times and how many people ride each loop.
How it works
How booking works
- Request a quoteTell us the date, the stops, the hours the loop must run and roughly how many riders per hour. You get an all-inclusive quote, usually within 15 minutes.
- Confirm the planWe turn your stops and times into a written timetable, set the interval between runs and confirm how many vehicles the loop needs.
- Get your chauffeur detailsBefore pickup you receive the chauffeur names and contact details, plus the greeter's number for the main stop, and we review the timetable with you.
- Enjoy the rideOn the day the vehicles arrive 15 minutes early, dispatch tracks each loop, and intervals are adjusted if the queue at any stop grows.
Beyond the big day
Trips that pair with a shuttle loop
Most shuttle bookings sit inside a bigger plan. Put the whole event on one reservation and the same planner keeps every vehicle on the same schedule.
Conference and convention programs
Multi-day events need timed runs between hotels, halls and off-site dinners. Our conference and convention shuttle team builds the loop around your session grid.
Wedding guest shuttles
A mini bus or motor coach moving guests from the hotel block to the ceremony and back at night keeps the timeline intact. Pair it with a wedding shuttle service.
Corporate accounts
Companies with regular campus or office-park loops can set up a corporate account with monthly billing and one point of contact for every run.
Sports teams and school groups
Teams and school groups often need a fixed pickup, a set return and room for gear; a motor coach or mini bus covers both in one reservation.
Long-distance legs
When a shuttle route runs between cities, a city to city car service or a motor coach handles the highway leg with a single point of contact.
Locations
Shuttle Bus Service across New York, New Jersey, DC, Maryland, Virginia & Texas
Shuttle Bus in New York
Across New York State, shuttle work splits into three patterns: dense Manhattan loops where one-way avenues and no-standing zones dictate where a bus can load, suburban hotel-and-venue runs on Long Island and in Westchester, and longer hauls up the Thruway to Albany, Saratoga and the Adirondack edges. A shuttle bus service here lives or dies on the load point, so we scout the pickup curb before the event and time the loop against rush hour rather than through it. Summer Saturdays on the Long Island Expressway and fall foliage weekends on the Taconic and I-87 need extra buffer. We coordinate airport pickups at JFK and LaGuardia for out-of-town guests joining a loop, and hold the schedule when a flight runs late.
Shuttle Bus in New Jersey
New Jersey shuttle routes usually connect a hotel block to a single venue, and the state's toll roads shape the plan: the Garden State Parkway, the New Jersey Turnpike and I-287 each carry their own rush-hour patterns. North Jersey weddings around MetLife Stadium and the Meadowlands, banquet halls in Central Jersey and shore events from Asbury Park down to Cape May all need realistic drive times on summer weekends, when the Parkway backs up by mid-morning. We build the loop so guests are never waiting on a curb in the heat or the rain, and we stage the vehicle at the venue rather than sending it back and forth. Newark Liberty (EWR) arrivals are the most common guest pickup point.
Shuttle Bus in Washington, DC
In the District, a shuttle loop has to respect security perimeters, restricted turns and event-day street closures, which is why we walk the route in advance for Capitol Hill functions, Georgetown and Wharf weddings, and conferences downtown. The Capital Beltway and I-395 set the outer timing, and a motorcade or protest can add twenty minutes without warning, so we build slack into every leg. Union Station and Reagan National (DCA) are the usual arrival points for out-of-town groups. A private monument tour in the evening can run on the same reservation as the daytime loop, with one point of contact managing both.
Shuttle Bus in Maryland
Maryland groups tend to move between Baltimore, the I-270 corridor and Annapolis, and each has its own rhythm: Inner Harbor events compete with Orioles and Ravens game traffic, Bethesda and Rockville meetings run on the Beltway's northern arc, and Annapolis weekends slow down on Route 50 near the Bay Bridge. BWI airport transfers are the most common first leg for a guest loop, and we track arrivals so the bus is curbside when the group clears baggage. Waterfront venues around the harbor and Chesapeake-side tented events need a staging plan for a full-size coach, and we confirm the access road and turnaround before the date.
Shuttle Bus in Virginia
Virginia shuttle work stretches from the Tysons corridor and Arlington down through Richmond to Hampton Roads and the Shenandoah Valley, so the route plan depends on whether the group is staying inside the Beltway or heading out I-66 and I-81. Dulles (IAD) is the main arrival airport for corporate conferences in Tysons and Reston, while wine country events in Loudoun and Fauquier counties need a loop that accounts for two-lane roads and gravel driveways. Fall is the busiest season for vineyard shuttles, and we book the vehicle for the full day rather than by the leg, so the group is never stranded between stops.
Shuttle Bus in Texas
Texas distances change the math on any shuttle bus service: Dallas to Fort Worth is a real drive, Austin to Hill Country venues crosses county lines, and Houston traffic on I-10 and the Loop can double a short leg. We plan loops around the actual drive time rather than the map, which matters for wedding guest shuttles between a downtown hotel and a Hill Country ranch, quinceañera and game-day runs, and convention shuttles between hotels and the George R. Brown or Kay Bailey Hutchison centers. IAH, Hobby, DFW, Love Field and Austin-Bergstrom are the usual guest arrivals. Summer heat means we keep the coach staged with the group, not circling.
See every city we cover on our service areas page.
Checklist
Shuttle bus service planning checklist
Have these details ready when you request a quote and the reservation team can price your shuttle bus service accurately in one pass.
The dates, start and end times of each loop, and how often the shuttle has to run.
Every stop address, with the exact loading point at each hotel, venue or campus.
A headcount per run, plus the peak number you expect at the busiest time.
Who on site has authority to change the schedule, and their mobile number.
Any venue rules on vehicle size, driveway access, idling or loading windows.
Whether VIPs, speakers or family need a separate vehicle alongside the loop.
Guests arriving by air, with flight numbers if you want airport pickups included.
Any special requests for the group, which you can tell the reservation team when you book.
Why us
Why book AA Limousines for a shuttle bus service?
6 states
One company and one dispatch standard from New York to Texas, so a multi-state conference or a destination wedding keeps the same point of contact throughout.
10 vehicle classes
From a 3-passenger sedan to a 56-passenger coach, so a guest loop, a staff run and a VIP car can all sit on one reservation.
15-minute quotes
All-inclusive quotes usually within 15 minutes, with gratuity, tolls and fees explained upfront before you commit to a schedule.
24/7 dispatch
Reservations and dispatch are staffed around the clock, so a delayed flight or a changed load time still reaches a person.
FAQs
Shuttle Bus FAQs
How much does a shuttle bus service cost?
Pricing depends on the vehicle class, the number of hours, the distance between stops and the date. A four-hour local loop costs less than a full-day multi-stop schedule, and peak Saturdays in spring and fall book first. Send your route, headcount and times and we will return an all-inclusive quote, usually within 15 minutes, with gratuity, tolls and fees itemized.
How far in advance should I book a shuttle?
For weddings, conferences and conventions, four to eight weeks ahead is comfortable, and peak Saturdays in May, June, September and October go first. Airport and corporate loops are usually fine at 24 hours. Same-day requests are often possible when vehicles are available, so call the reservation line and we will check the schedule.
How does timing work for a continuous loop?
We build the loop from your run sheet: load point, drop point, drive time and a buffer for each leg. The chauffeur holds the schedule and radios the point of contact when a leg runs long. Tell the reservation team about any special requests when you book, including fixed departure times guests must not miss.
Can guests drink on board?
Guests 21 and older may bring their own beverages in limousines and party buses where state law allows, and we provide ice and glassware. Alcohol is never permitted on student trips, prom or homecoming runs.
What happens if a flight or event runs late?
Airport pickups include flight tracking and 60 minutes of free wait time for domestic arrivals, so a delayed landing does not cost you the leg. For events running over, the chauffeur stays with the group and dispatch adjusts the schedule. Extra time beyond the booked window is billed at the hourly rate quoted upfront.
Which vehicle should we book for a guest shuttle?
Match the headcount to the class: the Mercedes Sprinter Van for 10 to 15, the Mini Bus for 18 to 30, and the Charter Bus up to 56 for large conventions and long-distance runs. Several vehicles can run under one reservation with a single point of contact.
Can you run more than one bus on the same schedule?
Yes. For a large wedding block or a multi-hotel conference, we assign several vehicles to one reservation with one point of contact and a shared run sheet, so departures stay synchronized. Each vehicle has its own chauffeur and its own copy of the schedule.
Do you provide shuttle bus service in all six states?
Yes. A&A Limousine runs shuttle bus service in New York, New Jersey, Washington DC, Maryland, Virginia and Texas, including long-distance trips between them such as New York to DC or Dallas to Houston. Each state has its own dispatch and chauffeur team, and reservations are handled 24/7 at +1 888 583 0779.
Related services and areas
Reservations 24/7
Book your shuttle bus with AA Limousines
Open every day, including holidays. All-inclusive quotes, usually within 15 minutes.
- Reservations 24/7
- Quotes within 15 minutes
- 10 vehicle classes, 1 to 56 passengers