Airport group arrivals
A mini bus meets a group flying in for a conference or wedding at Dulles, BWI, DFW, IAH or Austin-Bergstrom, with flight tracking and a free 60-minute wait on domestic arrivals. See airport transportation.
Group Transportation
Chauffeured Mini Bus Rental in Washington DC, Virginia, Maryland & Texas
Chauffeured 18 to 30-passenger buses for group days, with one point of contact and a schedule built around your itinerary.
Updated
- Reservations 24/7
- Quotes within 15 minutes
- 10 vehicle classes, 1 to 56 passengers
Get a free mini bus quote
We reply with an all-inclusive price, usually within 15 minutes.
Our mini bus rental is a chauffeured 18 to 30-passenger bus with reclining seats and luggage storage, booked by the hour or for a single transfer. Every reservation includes a commercially licensed chauffeur who arrives 15 minutes before pickup, so nobody in your group is driving, parking or counting heads in a parking garage. There is no self-drive option: the bus and its driver stay with you for the length of the reservation.
Groups use it for wedding guest shuttles, corporate conference moves, school and church outings, and long days that mix several stops. We run these buses in Washington DC, Virginia, Maryland and Texas, and the Mini Bus is the usual pick when a Sprinter van is too small and a charter bus is more seats than you need. For fixed-route loops between hotels and a single venue, see our shuttle bus service; this page covers the bus you keep for the whole day.
Included
What does mini bus rental include?
- A chauffeured 18 to 30-passenger mini bus with reclining seats and luggage storage
- One point of contact for the reservation, even when several vehicles run together
- Chauffeur arrival 15 minutes before pickup, with the vehicle inspected and detailed beforehand
- Pickup times built around your event schedule, with set addresses and contact names
- Hourly reservations for multi-stop days, or a single point-to-point transfer
- A written confirmation and your chauffeur's name and contact details before pickup
- An all-inclusive quote with gratuity, tolls and fees explained before you reserve
Fleet
Which vehicle should you book for your group?
18 to 30 passengersMini BusMost group days: 18 to 30 passengers with bags, seats and standing room to boardView vehicle →
Up to 56 passengersCharter BusGroups that outgrow the mini bus or need an onboard restroom for a long runView vehicle →
18 to 40 passengersParty BusBirthdays and nights out where the group wants lighting, sound and a bar areaView vehicle →
10 to 15 passengersMercedes Sprinter VanSmaller corporate groups of 10 to 15 who want captain's chairs and Wi-FiView vehicle →
12 to 18 passengersSUV Stretch LimoGroups of 12 to 18 who want the occasion feel without a full-size busView vehicle →
Planning
How many mini buses do you need for your group?
Count the people who will actually ride, not the invitation list, then add the luggage or equipment that travels with them. The rows below show how a mini bus rental fits against the rest of the fleet for common group sizes; you can compare capacities on our fleet page. Every rental is chauffeured, so nobody in your group drives.
| Who is riding | Recommended vehicles | Why it works |
|---|---|---|
| 10 to 15 people, one pickup point | Mercedes Sprinter Van or Sprinter Limo | Forward-facing captain's chairs and luggage space for a small group that does not need a full bus. |
| 18 to 24 people, short in-town runs | Mini Bus | Reclining seats and group seating handle a wedding party or team without splitting the group. |
| 18 to 30 people with bags | Mini Bus | Luggage storage under and behind the seating keeps airport and hotel runs tidy. |
| 25 to 40 people, one vehicle | Party Bus or two mini buses | A single party bus holds the largest group; two buses keep separate pickup points on schedule. |
| 40 to 56 people, long distance | Charter Bus / Motor Coach | Onboard restroom, Wi-Fi and under-floor luggage bays for multi-hour highway runs. |
| Mixed group with VIPs | Mini bus plus a Luxury SUV | Keep older guests or the guest of honor in a quiet SUV while the group rides together. |
Pricing
How much does a chauffeured group bus cost?
The ride is priced by the hour for multi-stop days and as a flat rate for a single point-to-point transfer, with a minimum block because the bus and chauffeur are reserved for you. Every quote is all-inclusive, with gratuity, tolls and fees explained upfront, and it usually arrives within 15 minutes of your request.
| Vehicle | Passengers | Minimum | Price |
|---|---|---|---|
| Mini Bus | 18 to 30 | 3 hours | Quote in 15 minutes |
| Charter Bus | Up to 56 | 3 hours | Quote in 15 minutes |
| Party Bus | 18 to 40 | 3 hours | Quote in 15 minutes |
| Mercedes Sprinter Van | 10 to 15 | 3 hours | Quote in 15 minutes |
| SUV Stretch Limo | 12 to 18 | 3 hours | Quote in 15 minutes |
Included in every quote: chauffeur gratuity, tolls, fuel and parking. Weekend dates, longer distances between stops, peak seasons and waiting time at a venue raise the price; weekday transfers and shorter runs lower it.
Planning your mini bus?
Send your date and venues. We reply with an all-inclusive quote, usually within 15 minutes.
Sample schedule
Sample schedule for a mini bus day
This illustrative itinerary shows a full-day wedding guest shuttle with a hotel block, a ceremony and a reception at a second venue. Times are an example only; your planner builds yours from your addresses, the drive times between them and your event start.
- Chauffeur arrives at the hotel block and checks the loading zoneMini Bus · inspects the cabin and confirms the pickup order with the planner
- First run from the hotel to the ceremony venueMini Bus · doors open, guest count taken, route driven once before the run
- Return loop to the hotel for the second groupMini Bus · waits at the curb, then repeats the same route
- Guests moved from ceremony to receptionMini Bus · chauffeur holds at the venue exit until the last guest boards
- Shuttle pauses during dinnerMini Bus · parked out of the way, chauffeur on call by phone
- Evening loops begin between reception and hotelMini Bus · timed runs every 30 minutes until the last guest leaves
- Final sweep of the reception venueMini Bus · chauffeur confirms with the planner before releasing
Times are an example only; your planner builds your schedule from your venues, guest numbers and the drive time between stops.
How it works
How booking works
- Request a quoteSend the date, pickup and drop-off addresses, passenger count and roughly how long you need the bus. You get an all-inclusive quote, usually within 15 minutes.
- Confirm the planWe turn your schedule into a run sheet with pickup times, addresses and contact names, and send written confirmation once your secure deposit is in.
- Get your chauffeur detailsBefore pickup you receive the chauffeur's name and phone number along with the final run sheet, and dispatch stays reachable if the day shifts.
- Enjoy the rideThe bus arrives 15 minutes early, the chauffeur follows the run sheet, and your group boards once instead of splitting across several cars.
Beyond the big day
Trips that pair with a mini bus booking
Groups rarely need one ride in isolation. These are the bookings that most often sit alongside a mini bus reservation, and one planner can keep them all on a single schedule.
Corporate conference shuttles
Timed loops between hotels and a convention center, with one point of contact for several vehicles. Our conference and convention shuttle page covers the loop planning.
Wedding guest shuttles
Hotel block to ceremony to reception, with the bus held between runs. Pair it with a wedding shuttle service for the full weekend plan.
School and church outings
Student groups travel with parent-approved routes and set pickup and drop-off times, and alcohol is never permitted on student trips. See school and church trip transportation.
Sports team travel
Equipment, coolers and roster-sized seating on one bus, with the driver holding at the venue until the game ends. Our sports team transportation page covers the logistics.
Long-distance group runs
City-to-city moves such as DC to Richmond or Dallas to Austin, where a bus beats splitting the group across cars. Compare the Charter Bus when the headcount climbs past 30.
Locations
Group Bus Service across Washington DC, Virginia, Maryland & Texas
Group Bus Service in Washington, DC
Group arrivals into the District face the same problem: nowhere to stage a large vehicle. A chauffeured mini bus works best in DC when the driver knows the loading zones at Union Station, the Kennedy Center and the Smithsonian museums along the National Mall, and drops groups at the curb rather than circling. We plan around rush hour on the Theodore Roosevelt Bridge and the 14th Street Bridge, and around game days at Nationals Park and Capital One Arena. Spring cherry blossom weekends and the July 4th period need earlier pickups, and embassy events on Massachusetts Avenue require the driver to hold a precise arrival window. Airport pickups at Reagan National are handled with flight tracking, and a mini bus rental for a Capitol Hill conference day is quoted by the hour with the driver holding at the curb between stops.
Group Bus Service in Virginia
Virginia group trips often start at Dulles, where international arrivals clear customs at unpredictable times, so the chauffeur waits with flight tracking and meets the group in the arrivals hall. From there the routes fan out: the Dulles Toll Road and I-66 into Tysons and Arlington, I-95 south toward Fredericksburg and Richmond, and I-81 down the Shenandoah Valley. Wine country tours in Loudoun and Fauquier counties pair well with a Sprinter Limo for smaller parties, but the 18-to-30-passenger mini bus suits wedding guest shuttles between Charlottesville venues and corporate groups moving along the Tysons corridor. Fall foliage weekends on Skyline Drive and Virginia Beach summer Saturdays add time to any schedule, so a mini bus rental for a Saturday in October is planned with the drive, not just the event, in mind.
Group Bus Service in Maryland
Baltimore's Inner Harbor, Annapolis and the Chesapeake Bay define a lot of Maryland group travel, and the Bay Bridge is the single biggest variable: Friday afternoons eastbound and Sunday afternoons westbound can add an hour. We build that into wedding shuttle schedules for Eastern Shore venues and into boat show weekends in Annapolis. BWI pickups are straightforward with flight tracking, and the ICC and I-270 carry groups between Bethesda, Rockville and Frederick. Preakness weekend at Pimlico and Naval Academy events in Annapolis are the dates to book early. For school and church groups, one mini bus keeps the whole party on one vehicle with one point of contact, and a mini bus rental for a Chesapeake wedding weekend is scheduled around the bridge rather than against it.
Group Bus Service in Texas
Texas distances change the math on group travel. A charter from Houston to Austin, Dallas to Fort Worth or San Antonio to the Hill Country can run two to four hours each way, so the schedule is built around the drive rather than the event. Quinceañeras and weddings in the Rio Grande Valley and Houston often use the mini bus for the family while the couple rides in a stretch. Game-day Saturdays in Austin and College Station close roads around the stadiums, and we set drop-off points in advance. Summer heat means the vehicle stays running with the air conditioning on between stops, and Hill Country wine tours need a driver who knows the county roads after dark. A mini bus rental between Dallas and Houston is quoted as one trip with the driver's hours built in.
See every city we cover on our service areas page.
Checklist
Mini bus planning checklist
Have these details ready when you request a quote and the reservation team can price your mini bus rental accurately in one pass.
The date, start time and end time, including how long the bus should stay on site between runs.
Every pickup and drop-off address, with the loading zone or entrance the chauffeur should use.
The exact headcount, plus a rough split of adults, children and any guests who need step-in help.
Luggage, equipment or cooler count, so the right bus with storage is assigned.
Decide between one continuous charter and timed loops, and how often the loops should run.
The name and mobile number of the person on the day who can change the schedule.
Any venue rules on bus size, driveway access or parking, especially at estates and campuses.
Special requests for the ride, which you can tell the reservation team about when you book.
Why us
Why book AA Limousines for your group bus?
6 states
One company and one standard across DC, Virginia, Maryland and Texas, with long-distance trips between them available on a single reservation.
10 vehicle classes
The 18-to-30-passenger mini bus sits between the Sprinter and the 56-passenger coach, so groups are matched to the right size.
15-minute quotes
All-inclusive quotes usually within 15 minutes, with gratuity, tolls and fees explained upfront before you reserve with a deposit.
24/7 dispatch
Reservations and dispatch are staffed around the clock, and your chauffeur's name and contact details arrive before pickup.
FAQs
Group Bus Rental FAQs
How much does a mini bus cost to rent?
Pricing depends on the date, the number of hours, the route and the vehicle size. A wedding shuttle on a Saturday in May prices differently from a Tuesday corporate transfer, and long-distance runs are quoted by the trip. Send your date, pickup points and passenger count and we will return an all-inclusive quote, usually within 15 minutes, with gratuity, tolls and fees explained upfront.
How far in advance should I book a mini bus?
For weddings and prom, four to eight weeks ahead is the safe window, since spring and fall Saturdays fill first. Airport and corporate group rides usually need about 24 hours. Same-day requests are often possible when vehicles are available, so call even on short notice.
Is there a minimum number of hours?
Hourly bookings carry a minimum, and the figure depends on the vehicle class and the day of the week. Point-to-point transfers are quoted as a single trip rather than by the hour. Tell the reservation team your timeline and they will show you the hours and the minimum before you commit.
Can we drink alcohol on board?
Guests 21 and older may bring their own beverages in limousines and party vehicles where state law allows. Alcohol is never permitted on student trips, including prom and homecoming, and routes for those trips are parent-approved with set pickup and drop-off times.
What happens if our event runs late?
The chauffeur waits, and extra time is billed at the hourly rate for that vehicle. Your chauffeur's name and contact details are sent before pickup, so a change on the day reaches the driver directly. For airport pickups, flight tracking and 60 minutes of free wait time for domestic arrivals are included.
Should we book a mini bus or a charter bus?
Count the seats you actually need. The mini bus carries 18 to 30 passengers with reclining seats and luggage storage, which suits wedding shuttles, school trips and corporate events. Above 30, move to the 56-passenger motor coach with its onboard restroom and under-floor luggage. Several vehicles can run under one reservation with one point of contact.
Is the mini bus self-drive?
No. Every rental is chauffeured. Our chauffeurs are commercially licensed, background-checked, drug-tested and trained in defensive driving and etiquette, and they arrive 15 minutes before pickup. Vehicles are inspected and detailed before every trip, so you and your group ride without driving.
Do you provide mini bus rental in DC, Virginia, Maryland and Texas?
Yes. AA Limousine covers Washington DC, Virginia, Maryland and Texas, including long-distance trips between them such as DC to Richmond or Dallas to Houston. A mini bus rental is booked the same way in each state: send your date, route and passenger count for an all-inclusive quote. Tell the reservation team about any special requests when you book, and we will confirm the vehicle and pickup points for your route.
Related services and areas
Reservations 24/7
Book your mini bus with AA Limousines
Open every day, including holidays. All-inclusive quotes, usually within 15 minutes.
- Reservations 24/7
- Quotes within 15 minutes
- 10 vehicle classes, 1 to 56 passengers